Darlington, County Durham
March 6th 2013
Theatre Hullabaloo is a leading producer of children's theatre in the North East and are looking to recruit a General Manager.
Application forms and Person Specification available at www.theatrehullabaloo.org.uk/jobs.asp
The General Manager has responsibility for managing operations and lead responsibility for financial management and compliance.
The General Manager is expected to work within the legal, financial, artistic and charitable aims and requirements of the Company. Theatre Hullabaloo is an Equal Opportunity employer and the General Manager is expected to be aware of, and work within, this framework at all times.
The role is central to Theatre Hullabaloo’s aspiration to operate best practice across all areas of activity.
The General Manager is responsible for the financial management of the company.
Budget Planning and Management
RESPONSIBILITIES Working with the Creative Producer, the General Manager is actively involved in budget planning and allocation.
DUTIES • establish financial targets and prepare annual budgets • process all receipts and payments, bookkeeping and maintain accurate financial records • produce monthly and quarterly management accounts for the Creative Producer and the Board • file all legally required returns (e.g. Companies House, Charity Commission etc) • compiling financial reports for partners, funders and stakeholders • schedule expenses for all projects and productions and oversee the management of funds • monitor cash flow and budgets with the Creative Producer • generate accurate balance sheets and profit and loss accounts • liaise with the company’s accountant regarding the compiling and auditing of annual accounts • prepare and revise budgets to support the three year business plan • convene the Finance subgroup and ensure the Board is kept fully informed of all financial matters, including information required by law
RESPONSIBILITIES In liaison with the Board, the General Manager works collaboratively with the Creative Producer in all aspects of business planning. S/he is responsible for the implementation and management of Theatre Hullabaloo’s policies and procedures, ensuring compliance in all aspects of work.
DUTIES • work with the Board and all staff to prepare and review the company’s three year business plan • oversee the job evaluation process and implement salary spines • formulate and update policies and procedures, ensuring the organisation is fully compliant and meeting its legal obligations • ensure that annual targets are met and report progress to the Board
The General Manager is responsible for day-to-day personnel issues and for ensuring efficient maintenance of all aspects of staff employment, in liaison with the Board.
• identify staff training needs with staff and create individualised professional development plans
• oversee records kept by staff of training and professional development • keep informed of current good practice in personnel and staff management systems • keep informed of any changes in Employment Law • implement disciplinary and grievance procedures as necessary together with Creative Producer • ensure wages are paid accurately and on time • monitor employment conditions and seek improvements wherever possible • plan holiday schedules to ensure efficient operation of the company during staff absences • ensure records are kept of all annual leave entitlements, TOIL etc
The General Manager is responsible for all aspects relating to recruitment of permanent, non-executive and temporary freelance staff not connected to the artistic or educational programme (this responsibility lies with the Creative Producer).
DUTIES • ensure Theatre Hullabaloo’s Equal Opportunities policy is fully implemented throughout the recruitment process. • agree job specifications, job descriptions and pay scales with the Board • oversee preparation of application forms and information packs • agree wording for advertising for staff with the Board and ensure appropriate placing of adverts • decide criteria for short-list and shortlist candidates with Board members and other relevant staff members • conduct interviews with Personnel Board Member and other appropriate staff • appoint successful candidate and issue registration documents and induction pack • inform unsuccessful candidates and offer feedback • plan and execute induction process with Board Member and other staff • monitor staff during probationary period • review progress and confirm final acceptance or rejection with Board Member
RESPONSIBILITIES The General Manager is responsible, in liaison with the Board, for efficient and legal divestment of staff.
DUTIES • undertake review of staff progress and report relevant information to the Board • execute all relevant leaving administration, or delegate such as necessary • conduct divestment interviews with a member of the Board • ensure all legal requirements are met
RESPONSIBILITIES The General Manager is responsible for the smooth running of the office premises.
DUTIES • maintain office security and inform staff of locking and unlocking procedures • oversee cleaning of the office, rubbish removal and the replenishment of office materials • maintain an inventory of equipment kept on the premises • oversee maintenance of office equipment • be responsible for Health & Safety in the office • liaise with landlord regarding rent and services and maintenance of premises • ensure that all insurances are in place and up-to-date • ensure office premises are regularly inspected by the relevant authorities e.g. fire officer etc and are a safe working environment • monitor premises costs and seek efficiencies • report to key funders on energy efficiencies, equal ops quotas as required • maintain a rota for staff car parking • manage petty cash • provide administrative support to other staff members as required • administration of the Board of Trustees
RESPONSIBILITIES The General Manager is responsible for maintenance and development of all manual and computer-based systems
DUTIES • establish and maintain information systems to ensure the accessibility of all relevant material to all appropriate staff • maintain and keep the company database system up to date • ensure all information systems are kept secure and confidential • ensure all important computer information is backed up and maintained securely • maintain and develop good office practice
All other duties as reasonably requested by the Creative Producer.