The Executive Director holds a senior leadership position within a theatre organisation and/or venue. This role combines strategic management, operational oversight and external relations to ensure the theatre's success and sustainability. They will often work in joint leadership with the Artistic Director.
What are the main responsibilities of an Executive Director?
Develop and implement the theatre's strategic vision
Set and achieve organisational goals
Oversee the daily operations of the theatre, including administration, production, marketing, and front-of-house
Develop and manage the theatre's budget
Lead fundraising efforts
Oversee financial reporting, audits, and compliance with financial regulations
Work closely with the Artistic Director (if separate roles) to ensure that the theatre’s programming meets its artistic and community objectives
Oversee the hiring and contracting of staff and company members
Act as the public face of the theatre, representing it in the media and at public events
Build and maintain strong relationships with stakeholders, including patrons, donors, community leaders, and arts organisations
Lead, mentor, and support the theatre's staff
Oversee HR functions, including recruitment, training, development, and performance management
Develop and implement marketing and audience development strategies to increase attendance and community engagement
Report to the Board
Ensure the theatre complies with all relevant laws, regulations, and industry standards
What qualifications do I need to be an Executive Director?
While specific educational requirements can vary, many Executive Directors hold degrees in Arts Administration, Business Management, or related fields.
Strong financial management skills, including budgeting, financial analysis, and fundraising
Experience in securing and managing funding
Strong public speaking and presentation abilities
Deep understanding of the theatre and performing arts sector
Knowledge of current trends and challenges in the arts industry
Ability to build and maintain relationships
Strong negotiation and conflict resolution skills
Ability to think strategically and solve problems creatively
Strong decision-making skills under pressure
What does a career as an Executive Director look like?
Undertaking any Administrative role in theatre would provide valuable experience and industry knowledge essential for becoming an Executive Director. Extensive experience in senior management roles within the arts or cultural sector, such asGeneral Manager,Director of Operations, Development Manager or even Producing is usually required before stepping into this role.
How much does an Executive Director earn?
An Executive Director can earn anywhere from £32k - £80k+ per year depending on the venue and scale of work.
The above is a guide. Pay, salary or fee can vary depending on the theatre or company, as well as your personal experience. National institutions or commercial productions can pay in excess of the above, with profit-share or community theatre paying less.
A Box Office Clerk plays a vital role in the ticketing operations of a theatre venue. Their primary responsibility is to assist patrons with ticket purchases, exchanges and inquiries, ensuring a smooth and efficient ticketing process.
What are the main responsibilities of a Box Office Clerk?
Ticket Sales
Customer Service
Reservation Management
Ticket Exchanges and Refunds
Ticket Distribution
Box Office Administration
Promotional Activities
Cash Handling and Reconciliation
Using ticketing systems and software to process ticket orders, access seating charts, and generate reports
Ensuring compliance with relevant legal and regulatory requirements governing ticketing operations, including data protection, consumer rights, and ticket resale regulations
Whilst there are no specific requirements for this role, education or training in customer service, hospitality, or theatre management can be helpful.
What skills do I need?
Customer service
People skills
Communication
Attention to detail
Organisation
Problem-solving abilities
Computer skills
Maths
Teamwork
What does a career as a Box Office Clerk look like?
Completing training courses or workshops in customer service, ticketing systems, and cash handling can provide valuable skills and knowledge relevant to the role of a Box Office Clerk. Many of those who work in the Box Office often began as Front of House Staff or Ushers. Read our blogs'What do Front of House Staff do?'and'What does an Usher do?' and use this role as an entry point into the industry.
How much can I earn?
Box Office Clerks can be both full-time, part-time or contracted. SOLT/Bectu rates for 2024 suggest a 40 hour weekly rate of £546.16- £717.57, depending on your level.
The above is a guide. Pay, salary or fee can vary depending on the theatre or company, as well as your personal experience. National institutions or commercial productions can pay in excess of the above, with profit-share or community theatre paying less.
A Flyperson, sometimes referred to as a "Flyman" or "Fly Operator", is a member of the technical crew responsible for operating the fly system. The fly system is a set of ropes, pulleys, and counterweights used to hoist and control scenery, curtains, and other elements above the stage.
What are the main responsibilities of a Flyperson?
Operating the fly rail, which controls the movement of the rigging system. This involves raising, lowering, and manoeuvring scenery, curtains, backdrops, and other elements as required by the production
Ensuring the safe operation of the fly system at all times. This includes following proper procedures for loading and unloading counterweights, securing rigging lines, and conducting regular inspections of equipment
Maintaining clear communication with other members of the technical crew, stage management, and performers to execute cues and changes in scenery smoothly and safely during performances
Performing routine maintenance and repairs on the fly system to keep it in good working condition. This may involve lubricating pulleys, replacing ropes, and checking for any signs of wear or damage
Collaborating with the rest of the technical team, including lighting, sound, and stage management, to ensure seamless integration of flying effects with other production elements
What qualifications do I need to work as a Flyperson?
Practical experience working in technical theatre, particularly in roles involving rigging and fly systems, is highly beneficial. This can include previous work as a Stagehand, Crew Member, or Assistant Flyperson. The below qualification areas may also help:
A solid understanding of rigging systems, including ropes, pulleys, counterweights, and fly rails, is essential. You should be comfortable operating and maintaining this equipment
Safety is paramount when working with rigging systems. You must have a keen awareness of safety procedures and protocols to prevent accidents and ensure the well-being of yourself and others
Clear and effective communication is crucial when coordinating with other members of the technical crew, stage management, and performers. You need to convey instructions and cues accurately during performances
The ability to troubleshoot technical issues and make quick decisions under pressure is essential. You may encounter unexpected challenges during performances that require prompt resolution
Working as a Flyperson can be physically demanding, involving lifting, pulling, and manoeuvring heavy scenery and equipment. Good physical fitness and strength are important for performing these tasks safely
Precision is key when operating rigging systems to ensure smooth and accurate movement of scenery and props. Attention to detail is crucial for executing cues and changes effectively
What does a career as a Flyperson look like?
Many individuals start their careers as a Stagehand or Crew Member, gaining practical experience in various aspects of technical theatre, including rigging and fly systems. Entry-level positions or an apprenticeship may involve assisting an experienced Flyperson with operating the fly system, setting up rigging equipment, and performing maintenance tasks. This provides valuable hands-on experience and allows individuals to learn the ropes, so to speak, of working with rigging systems safely and effectively.
Grade 5 or 6 rates for 2023-2025 as per the SOLT/BECTU Agreement suggests a minimum weekly rate of £557.48- £609.46. This would be for a 40 hour week. You could be freelance or on zero hour contracts with a variety of venues.
The above is a guide. Pay, salary or fee can vary depending on the theatre or company, as well as your personal experience. National institutions or commercial productions can pay in excess of the above, with profit-share or community theatre paying less.
The Head of Wigs is responsible for managing all aspects of wig and hair design, maintenance and application. This role involves collaborating with Costume Designers,Directors, and other departments to ensure that the wigs and hairpieces complement the overall aesthetics of the production and meet the creative vision. The Head of Wigs also oversees a team of wigmakers and stylists, ensuring that all work is executed to a high standard.
What are the main responsibilities of the Head of Wigs?
Collaborate with Costume Designers, Wig Designer and Director/s to create the vision for the wigs of the Actors
Oversee the construction, styling, and fitting of wigs and hairpieces
Use techniques such as ventilating (knotting hair onto a wig base), cutting, colouring, and setting wigs to achieve the desired look
Ensure that wigs are comfortable and secure for Performers
Maintain and care for wigs, hairpieces, and facial hair throughout the production
Conduct regular inspections to identify and repair any damage or wear
Ensure proper cleaning, storage, and upkeep of all wig and hair materials
Supervise and coordinate the activities of the wig department, including wigmakers, stylists, and assistants
Assign tasks and provide training and guidance to team members
Ensure that all work is completed efficiently and to a high standard
Attend rehearsals to observe wig and hair requirements and make any necessary adjustments
Be present during performances to assist with quick changes, touch-ups, and any wig-related issues that may arise
Coordinate with the stage management and wardrobe teams to ensure smooth transitions and quick changes
Manage the wig department's budget, including sourcing and purchasing materials and supplies
Maintain an inventory of wigs, hairpieces, and related tools and products
Ensure that all wig and hair practices comply with health and safety regulations
Conduct risk assessments for wig-related activities and implement safety protocols
Participate in production meetings to discuss wig and hair requirements and updates
Keep detailed records of wig designs, construction processes, and maintenance routines
Document fittings, alterations, and any changes made to wigs during the production
What qualifications do I need to work as the Head of Wigs?
There are no formal qualifications needed to become Head of Wigs but a degree or training in wig making, hair styling, theatre production, or a related field is beneficial. You may consider a course in hair and makeup, costume, arts and theatre.
You can gain experience in wig making, styling, and maintenance, through apprenticeships or work experience on various theatre productions. A portfolio demonstrating previous wig design and construction work is a good tool to show your skill. Training will help you develop your skills, while building industry contacts. Large scale shows will have a Head of Wigs, with smaller scale often combining this role with wardrobe and/or make-up.
How much can the Head of Wigs earn?
Grade 1 rates for 2023-2025 as per the SOLT/BECTU Agreement suggests a minimum weekly rate of £840.91. The Head of Wigs can earn on average £30k - £50k per year.
The above is a guide. Pay, salary or fee can vary depending on the theatre or company, as well as your personal experience. National institutions or commercial productions can pay in excess of the above, with profit-share or community theatre paying less.
The Head of Wardrobe is responsible for overseeing all aspects of implementing the costume design, as well as the creation and maintenance of the costumes. This role involves managing the wardrobe department, coordinating with Designers and Directors, and ensuring that costumes meet the artistic vision of the production while being functional and well-maintained.
What are the main responsibilities of the Head of Wardrobe?
Collaborate with Costume Designer to create and finalise costume designs that align with the their vision
Coordinate costume fittings with Actorsto ensure proper fit and comfort
Supervise the production of costumes, including cutting, sewing, and assembling garments
Oversee the wardrobe department, including managing a team of Costume Assistants, Dressers, and other wardrobe staff
Organise and maintain costume storage, ensuring costumes are properly labelled, stored, and easily accessible
Develop and manage the wardrobe budget, including tracking expenses and ordering supplies
Ensure that all costumes are cleaned, repaired, and maintained throughout the run of the production
Conduct regular inspections of costumes to check for any damage or wear and tear
Implement and oversee a system for quick costume changes during performances
Attend production meetings to stay informed about the overall vision and any changes that may affect the wardrobe
Participate in technical rehearsals to ensure costumes function as intended and make necessary adjustments
Work closely with the stage management team to coordinate costume changes and manage backstage logistics
Ensure that all wardrobe practices comply with health and safety regulations
Conduct risk assessments for wardrobe-related activities and implement safety protocols as needed
Maintain clear communication with costume designers, directors, and other departments to ensure alignment and address any issues promptly
Serve as a point of contact for Actors regarding costume-related inquiries and concerns
Keep detailed records of costume inventories, including measurements, alterations, and any changes made during the production
Document costume designs, fabric samples, and construction notes for future reference
What qualifications do I need to work in the wardrobe department?
While you do not need a degree for this role, here are some useful subjects and courses that could help you get a head start in the industry:
You can gain experience in costume design, costume making and wardrobe management through work experience and apprenticeships, or even through a casual Dresser role. You may start as a Wardrobe Assistant and move into more senior roles such as Wardrobe Master/Mistress, Costume Supervisor and then becoming the Head of Wardrobe. Read our blog'What does a Costume Maker do?'
How much can the Head of Wardrobe earn?
Grade 1 rates for 2023-2025 as per the SOLT/BECTU Agreement suggests a minimum weekly rate of £840.91 for Head of Wardrobe.On average, the Head of Wardrobe will earn around £30-£50k per year.
The above is a guide. Pay, salary or fee can vary depending on the theatre or company, as well as your personal experience. National institutions or commercial productions can pay in excess of the above, with profit-share or community theatre paying less.
The Head of Lighting is responsible for overseeing and implementing all aspects of the lighting design for a production. This position requires a blend of technical proficiency, creative vision, and strong leadership to ensure the lighting design enhances the overall performance and meets the artistic goals of a production.
What are the main responsibilities of the Head of Lighting?
Collaborate with the Director, Set Designer,Lighting Designerand other creative team members to implement and develop a lighting design that complements the overall vision of the production
Create detailed lighting plots, schedules, and cue sheets
Oversee the installation, rigging, and focusing of lighting equipment, including fixtures, gels, gobos, and special effects
Ensure all lighting equipment is properly maintained and functioning correctly
Attend rehearsals to observe the performance and make necessary adjustments to the lighting
Program lighting cues into the lighting control desk and refine them during technical rehearsals
Supervise the operation of lighting during performances, either by running the lighting desk or overseeing a Lighting Technician/Operator
Lead and manage the lighting crew, including Lighting Technicians, Electricians, and Follow-Spot Operators
Delegate tasks and ensure the crew is properly trained and briefed on the production requirements
Ensure all lighting work complies with health and safety regulations
Conduct risk assessments and implement safety protocols for the installation and operation of lighting equipment
Manage the lighting budget, including purchasing or renting equipment and materials
Keep track of expenses and ensure the project stays within financial constraints
Work closely with other departments, such as sound, set design, and stage management, to ensure seamless integration of lighting with other production elements
Communicate effectively with the production team to ensure everyone is aligned on lighting requirements and changes
What qualifications do I need to work in lighting?
Although not required, a degree or training in Lighting Design, Theatre Production, Technical Theatre, or a related field can be beneficial. Relevant certifications in lighting technology and electrical safety will be needed as your career develops.
You can gain qualifications in any subject related to lighting and technology such as:
In-depth knowledge of lighting equipment, lighting control systems, and software
Proficiency in designing and implementing lighting plots and cue sheets
Strong artistic and creative skills
Ability to enhance the Director's and Lighting Designer’s vision
Experience in leading and managing a team of Lighting Technicians and Crew
Strong organisational and delegation skills to ensure efficient workflow and task management
Ability to troubleshoot technical issues quickly and effectively
Resourcefulness in finding creative solutions to lighting challenges
Keen attention to detail to ensure precise execution of lighting cues and adjustments
Thoroughness in planning and implementing lighting designs
Excellent communication skills to work effectively with the production team, performers, and technical crew
Ability to collaborate and coordinate with other departments
What does a career as the Head of Lighting look like?
Extensive experience in lighting design, operation and technical understanding, typically gained through working on various theatre productions, is necessary for this role. You can start with an apprenticeship or work experience in technical theatre or as a Technician. You can work your way up to specialising in lighting and developing a lighting design portfolio. Head of Lighting roles are typically based in large scale venues or on large scale shows.
How much can a theatre Head of Lighting earn?
Grade 1 or 2 rates for 2023-2025 as per the SOLT/BECTU Agreement suggests a minimum weekly rate of £717.57- £840.91. A Head of Lighting can typically earn from £30k - £50k+ per year.
The above is a guide. Pay, salary or fee can vary depending on the theatre or company, as well as your personal experience. National institutions or commercial productions can pay in excess of the above, with profit-share or community theatre paying less.
Head of Sound is an in-house (based in a venue and often full or part-time) role responsible for overseeing all aspects of sound within a venue. The Head of Sound takes lead responsibility for the delivery and management of sound requirements for productions and related projects. Their role involves a combination of creative and technical responsibilities to ensure that sound elements enhance the overall production and contribute to the audience's experience. They can design the sound for a production or assist external Sound Designersand Composersby maintaining the venue's sound systems.
What are the main responsibilities of the Head of Sound?
Coordinate with the technical team to set up and maintain sound equipment, including microphones, speakers, amplifiers, and playback devices
Ensure that all equipment is in working order and meets safety standards
Collaborate with the director, designers, and creative team to enhance the sound design for the production. This can include selecting and editing sound effects, music, and other audio elements to create the desired atmosphere and enhance storytelling
Attend rehearsals to oversee sound cues and provide technical support to performers and crew members
Work closely with the Stage Manager and other production staff to coordinate sound cues with lighting, set changes, and other elements of the production
Operate the sound desk during performances to execute sound cues and ensure that audio levels are balanced and consistent
Monitor sound quality throughout the show and make adjustments as needed to address any issues or feedback
Supervise and provide guidance to Sound Technicians, Assistants, and other members of the sound department
Delegate tasks, provide training, and ensure that everyone is working together effectively to achieve the desired sound design
Troubleshoot technical issues and address any sound-related problems that arise during rehearsals or performances.
Maintain clear and open communication with the creative team, technical crew, and performers to ensure that everyone is aligned with the sound design and aware of their responsibilities
Collaborate closely with other department heads to achieve a cohesive overall production
Work within allocated budget constraints to procure necessary sound equipment, materials, and resources for the production
Keep track of expenses and ensure that spending is in line with budgetary guidelines
What qualifications do I need to be the Head of Sound?
Although no formal qualifications are needed, a degree, qualification or apprenticeship in Sound Design, Sound Engineering, Technical Theatre, Performing Arts, Theatre Arts, or a related field provides a solid foundation of theoretical knowledge and practical skills relevant to sound production in theatre.
Proficiency in sound design principles, including the ability to select and edit sound effects, music, and other audio elements to enhance storytelling and create the desired atmosphere
Advanced knowledge of sound equipment, including microphones, speakers, amplifiers, mixing consoles, and playback devices
Ability to set up, operate, and troubleshoot sound systems effectively
Familiarity with audio editing software (e.g., Pro Tools, Adobe Audition, Digico, QLab and Mainstage) to manipulate and refine sound recordings, create custom sound effects, and mix audio tracks for the production
Strong organisational skills to coordinate sound cues, attend rehearsals, and provide technical support to performers and crew members
Ability to work collaboratively with the Stage Manager and other production staff
Experience operating the sound desk during live performances to execute sound cues, adjust audio levels, and ensure smooth transitions between scenes.
Ability to monitor sound quality and make real-time adjustments as needed
Excellent leadership and communication skills to supervise Sound Technicians, Assistants, and other members of the sound department. Ability to delegate tasks, provide guidance, and foster a collaborative working environment
Quick thinking and resourcefulness to troubleshoot technical issues, address sound-related problems, and resolve any challenges that arise during rehearsals or performances
Creative thinking and artistic vision
What does a career as the Head of Sound look like?
Specialised training or coursework in sound engineering, audio production, and live sound reinforcement offers practical skills and hands-on experience with sound equipment and techniques. Hands-on experience working on theatre productions, either through internships, apprenticeships, or entry-level roles, provides valuable insight into the demands of the role and helps develop essential skills. Some people may start as a casual or apprenticeship Technician and then specialise in sound later on.
Head of Sound roles can earn around £1200 per week for large scale venues and shows. For a full time role, the average yearly salary is £30k - £50k. Grade 1 or 2 rates for 2023-2025 as per the SOLT/BECTU Agreement suggests a minimum weekly rate of £717.57- £840.91.
The above is a guide. Pay, salary or fee can vary depending on the theatre or company, as well as your personal experience. National institutions or commercial productions can pay in excess of the above, with profit-share or community theatre paying less.
An Assistant Stage Manager (ASM) plays a pivotal role under the guidance of the Stage Manager, providing support during both rehearsals and performances. The specific duties of an ASM can vary based on factors like the scale and complexity of the production. Typically, ASMs are responsible for meticulously documenting various aspects of rehearsals, such as tracking cast entrances and exits and noting props mentioned in the script. Collaborating closely with the Stage Manager, they assist in sourcing or creating props and set dressing according to the Designer's specifications.
During the "get-in" and "get-out" phases of production, ASMs help organising set dressing and props, ensuring everything is in place for rehearsals and performances and then sold or returned at the end. Prior to each performance, ASMs conduct a thorough "shout check" with the Stage Manager to confirm that all props are correctly positioned and ready for use.
Throughout tech rehearsals and live shows, they operate behind the scenes, facilitating the smooth movement of sets and ensuring actors have necessary props and support. Additionally, they maintain communication with the technical team and the Deputy Stage Manager via comms systems, facilitating seamless coordination between all departments for the duration of the show.
What are the main responsibilities of an Assistant Stage Manager?
Assist in setting up the rehearsal space, including arranging props, furniture, and other equipment as directed by the Stage Manager
Provide support to actors and the creative team during rehearsals, including helping with costume changes, distributing scripts, and managing props
Take detailed notes during rehearsals, recording blocking (actor movements), technical cues, and other important information as directed by the Stage Manager
Relay information between the Stage Manager and other members of the production team, ensuring that everyone is informed of any changes or updates
Assist with technical rehearsals, helping to coordinate cues and transitions between scenes, as well as assisting with any technical elements as needed
Help maintain and organise props, ensuring they are in the correct place and in good condition for rehearsals and performances
Assist with setting up the backstage area before performances, including organising props, costumes, and other backstage elements
During performances, assist in managing the backstage area, ensuring that actors and crew are in place and ready for their cues
Assist actors with quick changes backstage, ensuring that costumes are properly prepared and ready for each scene
Help with costume maintenance, including laundering costumes between performances and making any necessary repairs
Run errands as needed, such as picking up supplies or delivering messages between the Stage Manager and other members of the production team
Be prepared to assist with various tasks and responsibilities as they arise, providing support wherever needed to ensure the smooth running of the production
What skills do I need to be an Assistant Stage Manager?
Ability to manage multiple tasks and keep track of details in a fast-paced environment
Strong verbal and written communication skills to effectively relay information between the Stage Manager and other team members
Collaborative attitude and willingness to work closely with the Stage Manager, actors, and production team
Quick thinking and resourcefulness to address any issues or challenges that arise during rehearsals or performances
Meticulous in following cues and instructions to ensure the accuracy and consistency of each performance
Adaptability to work evenings, weekends, and irregular hours during tech rehearsals and performances
What does a career in assistant stage management look like?
Specialised training or coursework in stage management offers practical skills and knowledge specific to the role of an ASM, including rehearsal techniques, prop management, and backstage operations. Hands-on experience working in theatre productions, either through internships, apprenticeships, or entry-level roles, provides valuable insight into the day-to-day responsibilities of an ASM and helps develop essential skills.
How much does an Assistant Stage Manager earn?
Equity 2024/2025 rates for an ASM are £501.28 per week. An average yearly salary for ASM can range from £18k - £25k per year.
The above is a guide. Pay, salary or fee can vary depending on the theatre or company, as well as your personal experience. National institutions or commercial productions can pay in excess of the above, with profit-share or community theatre paying less.
A Company Stage Manager (CSM) plays a crucial role in ensuring the smooth operation of a theatre production, both during rehearsals and performances. They act as the central communication hub and are responsible for the overall coordination of the production.
What are the main responsibilities of a Company Stage Manager?
Maintain open lines of communication with all members of the production team and theatre management
Act as a liaison between the production and the theatre management, ensuring smooth operation and addressing any administrative issues
Act as the primary point of contact between the director, cast, and production team, conveying important information and updates
Be prepared to manage any emergencies or unexpected issues that arise during the process
Ensure the rehearsal space is prepared with necessary props, set pieces, and equipment
Oversee the ‘get out’ (dismantling) of the set and ensure all equipment and props are properly stored or returned
Ensure the well-being of the cast and crew, addressing any concerns or needs they may have
What qualifications do I need to be a Company Stage Manager?
There are no specific qualifications required to become a Company Stage Manager. However, a degree or diploma in theatre production, theatre studies, performing arts, or a related field provides a solid foundation of knowledge and skills relevant to stage management. Specialised training or courses in stage management, production management, or technical theatre offer practical skills and knowledge specific to the role of a CSM.
What skills do I need to be a Company Stage Manager?
Ability to manage multiple tasks and keep detailed records of all aspects of the production
Strong verbal and written communication to effectively convey information and instructions
Ability to lead and manage a team, providing direction and support to cast and crew
Strong budgeting skills
Quick thinking and resourcefulness to address issues that arise during rehearsals and performances
Efficiently manage time to keep the production on schedule
Understanding of technical aspects of theatre production, including lighting, sound, and set design
What does a career as a Company Stage Manager look like?
Hands-on experience working in theatre productions, either through internships, apprenticeships, or entry-level roles, helps develop essential skills and familiarity with the industry. You could start as an Assistant Stage Managerto gain the necessary experience before becoming a Stage Manager and finally a CSM.
How much can I earn?
For a freelance Stage Manager, ITC/Equity rates of pay for 2024-2026 suggest a minimum weekly rate of £573 or a daily rate of £126. Travel, accommodation and meals all have additional rates, if you are on tour. UK Theatre / Equity Commercial Theatre Agreement rates for 2023-2024 for shows that are 8 weeks plus and performing to 1,500 seats plus, suggest a weekly minimum of £695.11 for rehearsals and £815.08 for shows.
The above is a guide. Pay, salary or fee can vary depending on the theatre or company, as well as your personal experience. National institutions or commercial productions can pay in excess of the above, with profit-share or community theatre paying less.
A Production Administrator is responsible for managing and coordinating the administrative and logistical aspects of theatre productions.
What are the main responsibilities of a Production Administrator?
Manage and maintain production documents, including contracts, schedules, and contact lists
Serve as a point of contact for internal and external communications, ensuring information is accurately and efficiently conveyed between all parties involved in the production
Develop and manage production schedules, ensuring all team members are aware of deadlines and rehearsal times
Regularly update schedules and distribute them to the production team to keep everyone informed of any changes
Arrange travel and accommodation when necessary
Work with venues to coordinate the use of space for rehearsals and performances, including booking rehearsal spaces and ensuring they meet the production's needs
Assist in managing the production budget
Handle invoices, payments, and expense reports, ensuring that all financial transactions are processed correctly and on time
Coordinate the purchase and rental of supplies and equipment needed for the production, ensuring they are available when needed
Provide administrative support to the production team, including directors, designers, and technical staff
Assist with the onboarding of new team members, ensuring they have the necessary information and resources to begin work on the production
Ensure that health and safety regulations are followed during rehearsals and performances, coordinating with relevant departments to address any concerns
Ensure that all necessary permits and licences are obtained and that the production complies with legal requirements
What qualifications do I need to be a Production Administrator?
Whilst there are no specific qualifications required to become a Production Administrator, it could be useful to have a degree in Theatre, Arts Management or Business Administration and/or an Administration apprenticeship.
What skills do I need to be a Production Administrator?
Ability to manage multiple tasks and deadlines efficiently
Strong verbal and written communication abilities for liaising with various stakeholders
Meticulous in managing documents, schedules, and logistical details
Ability to address challenges creatively and practically
Understanding of budgeting, financial planning, and expense tracking
Ability to work effectively with a diverse team and build relationships
Efficient in managing time and prioritising tasks to meet production deadlines
Familiarity with office software and tools for managing schedules, budgets, and communication
What does a career as a Production Administrator look like?
Having a qualification in relevant subjects will help towards securing a job as a Production Administrator. You could also gain experience through internships or entry-level roles such as Production Assistant or Administrative Assistant in a theatre company.
It is important to build a professional network within the theatre industry through internships, volunteer work, and attending industry events.
How much does a Production Administrator earn?
Starting salary for Production Administrator can be between £18k - £20k and can grow to around £25k - £30k. These roles are often full or part-time, but can sometimes be contract and/or freelance.
The above is a guide. Pay, salary or fee can vary depending on the theatre or company, as well as your personal experience. National institutions or commercial productions can pay in excess of the above, with profit-share or community theatre paying less.
